On June 7, 2013, GYLA presented "Monitoring of the Introduction of Personal Data Filing System in Georgian Ministries," which details the results of its research into Georgian Ministries’ data filing systems. The report examines the progress of Georgian Ministries in implementing personal data filing systems, as stipulated by the Personal Data Protection Legislation of Georgia.

 

The Personal Data Protection Law of Georgia defines a personal data filing system as “any structured set of personal data which is accessible according to specific criteria.” Proper formation and operation of the filing system is an important component of personal data protection. 

 

GYLA requested information from all ministries about their personal data filling system and filing system catalogue. The results of the research revealed the following issues:

• The Personal Data Protection Inspector position remains empty;

• A majority of Ministries lack data filing systems or data filing system catalogues; 

• The data filing systems in place at some Ministries fall short of their legislative requirements; 

• Certain Ministries misunderstand the obligation of having the filing system or the filing system catalogue, relating it to the appointment of the Personal Data protection Inspector.

 

GYLA’s conducted its research within the framework of the project for the "Promotion of Accountability and Transparency in Georgia," which is funded by the Open Society Institute.